How to Accept a Job Offer
It’s strongly encouraged to accept a job offer both verbally and in writing.
Make sure that if you are sent a copy of an offer letter, it contains the most updated terms of employment negotiated. When calling your main point of contact (usually the person who interviewed you or who made the offer), tell them you have accepted their offer and they can expect written confirmation in the mail or by email.
When speaking to them, you could say something along the lines of: “Hi, [name], this is [your name] and I am calling to accept my offer to join [organization name]. I have signed and mailed/emailed my offer letter and you can expect to receive it within the week. Is there anything else I need to do to help you move the process along at this point?”
Hopefully at this point they will give you detailed information about the logistics of your first day, as well as any materials you’ll need to bring to take care of the administrative side of things (e.g. ID, a void cheque or direct deposit form, your SIN number). Make sure you know where to go on your first day, information about directions and parking, and who to ask for. If this information has not been provided, be sure to ask!
After accepting the offer verbally, it’s a good idea to write a follow up letter or email formally accepting the position. It can be brief, but should include the following:
- Thanks and appreciation of the opportunity
- Written acceptance of the job offer
- Terms and conditions of employment (salary, benefits)
- Starting date (and time of start) of employment
Address the letter to the person who offered you the position, and make sure it is well written and does not contain any typos or grammatical errors. Even though you’ve already landed the job, you still need to impress your new boss, so keep all correspondence professional.
Here is an example of an effective job offer letter:
Dear [New employer],
As we discussed on the phone, I am very pleased to accept the position of [position title] with [organization]. Thank you for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the [organization name] team.
As we discussed, my starting salary will be $XX,000, with two (2) weeks’ vacation per year, and health and life insurance benefits being provided after XX days of employment.
I look forward to starting employment on July 1, 20XX. If there is any additional information or paperwork you need prior to then, please let me know.
Again, thank you.
Let them know that you have accepted an offer and that you appreciate their help along the way. In your thank you letter, include something like the following:
I am excited to tell you that I have accepted my offer to join [organization name] as a [position name]. Without your help during the recruitment and hiring process, I would not have had such a great experience or learned so much about the company.
Thank you very much for your guidance and support, and I look forward to staying connected with you in the future.
All the best,
Finally, that’s it! Enjoy your new career, and continue building those professional relationships!